MINE HILL TOWNSHIP BOARD OF EDUCATION
AGENDA
REGULAR MEETING
January 25, 2010

1. Opening Statement

The Regular Meeting of the Mine Hill Township Board of Education will be called to order at 7:30 PM on January 25, 2010, by Board President Mary Jo Walilko.  Adequate notice of the date and time for this meeting was advertised in the Daily Record on April 28, 2009, in compliance with the Open Public Meetings Act.

2. Pledge of Allegiance

3. Roll Call

4. Consider accepting the Closed Session minutes of the Conference/Action meeting held on January 11, 2010.

Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__

Consider accepting the minutes of the Conference/Action meeting held on January 11, 2010.

Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__

5. Correspondence

6. Superintendent’s Report

7. Board Discussion/Reports

• Census

8. Presentations

• Certificates of Appreciation presented to Board members

9. Business Administrator’s Report

• Annual Audit Corrective Action Plan/VM Associates
• 2010-2011 Budget Goals

10. Public Discussion

11. FINANCE      Steve Hoh, Patricia Hernandez

1. Consider approving the payment of bills as per the attached bill list in the amount of $ 580,336.09. (Attachment 1)

2. Consider approving the Board Secretary and Treasurer Reports for November 2009 and December 2009. 

Note:  The Board Secretary and Treasurer Reports will be handed out at the time of the meeting.

WHEREAS, in compliance with N.J.A.C. 6A:23-2.11(c)3, the secretary has certified that, as of the date of the report, no budgetary line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a), now, therefore, be it

RESOLVED, the Board of Education accepts the above referenced reports and certifications subject to reconciliation of the secretary’s report with the treasurer’s report when received, and orders that it be attached to and made part of the record of this meeting, and be it

FURTHER RESOLVED, in compliance with N.J.A.C. 6A:23-2.11(c)4, the board of Education certifies that, after review of the board secretary’s and treasurer’s monthly financial reports (appropriation section) and upon consultation with the appropriate district officials, to the best of its knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(b), and that sufficient funds are available to meet the district’s financial obligations for the remainder of the year.

3. Consider approving the requested budget transfers as per the list in the amount of $ 10,855.00.

Note:  The budget transfers list will be handed out at the time of the meeting

4. Consider approving the 2008-2009 Annual Audit Corrective Action Plan and CAFR Synopsis. (Attachment 2)

5. Consider approving the goals and the first draft of the 2010-2011 School Budget as presented.

6. Consider approving the following resolution:

WHEREAS, on November 25, 2009, the Mine Hill Township Board or Education held a public bid opening for the HVAC Project for the Canfield Avenue School (“Project”); and

WHEREAS, the Board received eight (8) bids at the public bid opening; and

WHEREAS, the Board’s ability to proceed with the Project is premised on the Board obtaining a portion of the Project funding by means of a grant from the New Jersey Schools Development Authority (“NJSDA”); and

WHEREAS, the NJSDA has taken certain actions in the past several weeks that jeopardize the likelihood of the Board receiving its grant from the NJSDA for the Project; and

WHEREAS, the Board cannot pay for the Project without the NJSDA grant; and

NOW, THEREFORE, BE IT RESOLVED, that in light of the Project funding the Board has determined to abandon the Project in accordance with the N.J.S.A. 18A:18A-22; and

BE IT FURTHER, RESOLVED, that the Board hereby directs the Business Administrator to return the bid bonds to all bidders with a note of thanks; and

BE IT FURTHER RESOLVED, that once the Project funding is restored, that the Board hereby authorizes the Business Administrator to re-bid the Project.

7. Consider approving the acceptance of a donation of $1,801.75, from the Mine Hill Educational Foundation to purchase an updated AR program for the Canfield Avenue School. (Attachment 3)

8. Consider approving the workshop travel request for the following: (Attachment 4)

Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__

12. CURRICULUM AND STUDENT ACTIVITIES    Anthony Novelli, Margo Maher

1. Consider approving the following request for services: (Attachment 5)

2. Consider approving, pursuant to the Board of Education Policy 5119, the following student to attend Roxbury High School as a Board of Education paid tuition student, September 2010 through June 2014, as per the results of the Roxbury Lottery to be held this evening:

3. Consider approving the following students to be placed on a Waiting List

to attend Roxbury High School as Board of Education paid tuition students should the above named student not attend, as per the results of the Roxbury Lottery to be held this evening:

4. Consider approving the  request for out of district placement for the remainder of the 2009-2010 school year, beginning January 27 and ending June 25, for the following student:

Explanation:  This is a Dover placement.

 
Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__

13. OPERATIONS           Margo Maher, Mary Jo Walilko

1. Consider approving the Second Reading of the following Policies and Regulations:  (Attachments 6 a-p)

• 3325 Staff Use of Internet Social Networks and Other Forms Electronic Communication
• 2415.03 Highly Qualified Teachers
• 2423 Bilingual and ESL Education (Policy and Regulation)
• 2560 Live Animals in School (Policy and Regulation)
• 3126 Induction Program for Provisional Teachers(Policy and Regulation)
• 3240 Professional Development (Policy and Regulation)
• 3281 Inappropriate Staff Conduct (Policy and Regulation)
• 4281 Inappropriate Staff Conduct (Policy and Regulation)
• 3431.3 New Jersey’s Family Leave Insurance Program
• 4431.3 New Jersey’s Family Leave Insurance Program

b.   Consider approving the acceptance of the lease contract between the Mine Hill Township Board of Education and the Mine Hill Educational Foundation. (Attachment 7)

• Consider approving the following resolution in honor of School Board Recognition Month:

WHEREAS, the New Jersey School Boards Association and the National School Boards Association have declared January 2010 to be School Board Recognition Month, a time that all residents might acknowledge the contributions made by our local school board members; and

WHEREAS, the Mine Hill Township Board of Education is one of more than 600 local school boards in New Jersey that sets policies and oversees operations for public school districts; and

WHEREAS, the Mine Hill Township Board of Education embraces the goal of high-quality education for all New Jersey public school students; and

WHEREAS, New Jersey’s local school boards help determine community goals for the education of 1.4 million children in Pre-Kindergarten through 12th grade; and

WHEREAS, New Jersey’s 4,800 local school board members, who receive no remuneration for their services, act as advocates for public school students as they work with administrators, teachers and parents for the betterment of public education; and

WHEREAS, school boards strive to provide the resources necessary to meet the needs of all students including those with special needs; and

WHEREAS, boards of education provide accountability to the public; they communicate the needs of the school district to the public; and they convey to school administrators the public’s expectations for the schools; and

WHEREAS, New Jersey can take pride in its schools, which rank among the nation’s best in indicators such as high school graduation rates, class size, college entrance exam participation, and Advanced Placement offerings and test scores.  Now therefore be it

RESOLVED, that the Mine Hill Township Board of Education, does hereby recognize the services of the local school board members throughout New Jersey as we join communities statewide in observing January 2010 as SCHOOL BOARD RECOGNITION MONTH; and be it further

RESOLVED, that the Mine Hill Township Board of Education urges all New Jersey citizens to work with their local boards of education and public school staffs toward the improvement of our children’s education.

                       

d.   Consider approving the authorization of the application for the New Jersey Race to the Top (RTTT) grant.

• Consider approving the use of facilities for the following:

Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__

14. PERSONNEL                        Patricia Hernandez, Steve Hoh

New personnel employment appointments are contingent upon the required state and federal criminal history background checks in accordance with N.J.S.A. 116, P.L. 1986
And be it
FURTHER RESOLVED, the Board submit to the County Superintendent, as required, applications for emergency hiring and the applicant’s attestations that
they have not been convicted of any disqualifying crime pursuant to the provisions of N.J.S.A.18A:6-7.1 et.seq.,N.J.S.A. 18A:39-17 et. seq.,or N.J.S.A. 18A:6-4.13 et.seq., on the recommendation of the Superintendent.

1. Upon the recommendation of the Superintendent, consider approving the appointment of the following staff members for Home Instruction for the 2009-2010 school year, at a rate of $30.69 per hour, as needed: 

2. Upon the recommendation of the Superintendent, consider approving

the following appointment of Substitute Teachers for the 2009-2010 school year:

Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__

15. COMMUNITY AND PUBLIC RELATIONS         Caryn Battaglia, Anthony Novelli

16. BUILDINGS AND GROUNDS       Bridget Mauro, Caryn Battaglia

17. Dover Report              Bridget Mauro   

18. MHEF Report             Margo Maher

19. Old Business

20. New Business

21. CLOSED SESSION

On the motion of ____________ seconded by _________ at ________ PM, the Board approves the following resolution:

WHEREAS, the Open Public Meetings Act, N.J.S.A.10:4-11, permits the Board of Education to meet in closed session to discuss certain matters, now, therefore be it

RESOLVED, the Board of Education adjourns to closed session to discuss: (select one or more)

1)   a matter rendered confidential by federal or state law
2)   a matter in which release of information would impair the right to receive government funds
3)   material the disclosure of which constitutes an unwarranted invasion of individual privacy
4)   a collective bargaining agreement and/or negotiations related to it
5)   a matter involving the purchase, lease, or acquisition of real property with public funds
6)   protection of public safety and property and/or investigations of possible violations or violations of       law
7)    pending or anticipated litigation or contract negotiation and/or matters of attorney-client privilege
8)   specific prospective or current employees unless all who could be adversely affected request an open session
9)   deliberation after a public hearing that could result in a civil penalty or other loss;

AND BE IT FURTHER RESOLVED, the minutes of this closed session be made public when the need for confidentiality no longer exists.

Note: This closed session will include items in categories 4 and 7. It may be adjourned while business is conducted in public then reconvened after public business has been completed.

22. RETURN TO REGULAR SESSION

On the motion of _____________ seconded by _________ at ______PM, the Board returns to the regular session meeting.

23. Public Discussion

24. ADJOURNMENT

On the motion of ____________ seconded by ___________, the Board adjourns the meeting at _____PM.

Motion________Seconded_______ R.C.  Battaglia__Hernandez__Hoh__Maher_
Mauro__Novelli__Walilko__