MINE HILL TOWNSHIP BOARD OF EDUCATION

REGULAR MEETING MINUTES

MAY 27, 2008

 

WELCOME RECEPTION    A reception was held for the new Child Study Team Coordinator, Alice Steinheimer, at 7: 00 PM, followed by the Regular Meeting at 7:30 PM.

 

CALL TO ORDER – The Regular Meeting of the Mine Hill Township Board of Education was called to order at 7:30 PM on May 27, 2008 by Board President Paul Breda..  Adequate notice of this meeting was provided in compliance with the Open Public Meetings Act and the annual schedule of meetings was published in the Daily Record on May 9, 2008.

 

 PLEDGE OF ALLEGIANCE   Mr. Breda led the Pledge of Allegiance.

 

 

ROLL CALL

The following Board Members were present:  Caryn Battaglia, Paul Breda, Patricia Hernandez

Steve Hoh, Mary Jo Walilko

Those absent:  Kenneth Knudson

Also present:  R. Bitondo, P. Weigly, A. Steinheimer, 19 residents

 

PRESENTATIONS –

  • Mr. Bitondo introduced Alice Steinheimer, newly hired Director of Special Education and CST Services, to those present.
  • Mr. Bitondo recognized Canfield Avenue students who participated in the JCP&L Junior Solar Sprint Competition, Joe Smith, David Bollok and Johnathon Sharlow.  The Canfield Avenue team placed third in the speed competition.  Mrs. Kim Kay accompanied the students and spoke about the competition.
  • Mr. Breda recognized the donation from the Mabin family, however, the Mabins were not present.  The matter will be tabled.

 

PUBLIC DISCUSSION

  • Mrs. Nancy Gulley presented Dover High School Honor Rolls to President Breda.
  • Trish Callahan, parent, asked about the prospective lease of classroom space to Chancellor Academy for an outreach program.  Mr. Bitondo responded, reviewing the Chancellor program, the plans to lease classroom space, staffing plans and anticipated enrollment.
  • Mike Robinson asked what were the terms of agreement will be and if there is any provision made in case of an influx of Mine Hill resident students.  Mr. Bitondo responded a two or three year lease will be negotiated, and there is provision for early termination if required.
  • Mrs. Denise Turner asked if emotionally disturbed students would be participating in the outreach program.  Mr. Bitondo responded that it is possible.
  • Mrs. Michele Murphy asked about the effect of the outreach program on class size.  Mr. Bitondo responded that class size would be increased no more than 2 students per grade per class.
  • Mr. Sam Morris asked the Board to consider a one-year lease with an option for a second year.  Mr. Bitondo responded that even with a two or three year lease there are provisions to terminate this lease if needed.
  • Mrs. Pam Knudson asked that a Special Meeting be held for public, to review matters of serious importance to the community, such as this. 
  • She also asked consideration for the 4th Grade to be moved from the 1-2 grade wing.
  • Mr. Jason Krzywicki asked how often the police had been called to Boonton schools.  Mr. Bitondo replied that police have never been called to address a problem at Boonton Schools concerning Chancellor students.
  • He also expressed concern over additional school buses being added to the traffic pattern.   Mr. Bitondo responded that arrival and dismissal times can be adjusted.
  • Several parents expressed concerns over the potential nature of students’ disabilities and whether adequate supervision will be present.  Mrs. Steinheimer explained the continuum of services concept for students of various disabilities.
  • Carol Diamonte spoke of her concerns regarding the potential for disruption of classes as a result of student misbehaviors.  Mr. Breda and Mr. Bitondo responded they have every confidence the program will be successful.
  • Mr. Peter Robotello asked if the district will be aware of the individual student’s IEP needs.
  • He further asked several questions about the financial mechanics of the lease and tuition fees paid.  Mr. Bitondo responded.
  • Mr. Matthew O’Connell asked if there are projected expenses on the part of Mine Hill that meet or exceed the anticipated revenue.  Mr. Bitondo responded the revenue is largely new revenue for which there is only limited additional expenses.
  • Mrs. Jean Kramer asked if bathroom visits will be monitored.  Mr. Bitondo responded that the issue will be addressed.
  • Mr. Giordano expressed concern over a student that is physically touching his daughter. The matter is being addressed.  He wants assurances that aides properly supervise their assigned students on the playground at all times.
  • Mr. Krzywicki asked about bringing the 7 & 8th grade students back.  Mr. Breda responded there has been no discussion.
  • Mrs. Deacon, of the Mine Hill First Aid Squad, thanked the Board for the use of the parking lots for the “King of the Hill Car Show”.  She asked for consideration for the coming school year.

 

ADJOURN   The meeting was adjourned for a 10 minute recess at 9:12 PM.

 

RECONVENE   The meeting was reconvened at 9:22 PM.

 

 

ACTION ITEMS

 

08-05-27-01    APPROVAL OF MINUTES

On the motion of M. Walilko, seconded by C. Battaglia,  the Board approved the Mine Hill Township Board of Education Minutes of the Conference Meeting of May 12, 2008.

 

08-05-27-02    APPROVAL OF CLOSED SESSION MINUTES

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the Mine Hill Township Board of Education Closed Session Minutes of the Conference Meeting of May 12, 2008.

 

08-05-27-03    APPROVAL OF MINUTES

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the Mine Hill Township Board of Education Minutes of the Special Meeting of May 16, 2008.

 

Roll Call Vote:

Resolutions

Caryn Battaglia

Paul Breda

Patricia Hernandez

Steve   Hoh

Kenneth Knudson

Mary Jo Walilko

08-05-27-01 to 03

YES

YES

YES

YES

 

YES

 

 

FINANCE – P. Hernandez, S. Hoh

 

FINANCE COMMITTEE    No Report

 

FINANCE MOTIONS

 

08-05-27-04    PAYMENT OF BILLS

On the motion of S. Hoh, seconded by C. Battaglia,  the Board approved the

May 27, 2008 payment of bills as attached in the amount of $554,143.30.

 

 

08-05-27-05    APPROVAL OF THE BOARD SECRETARY AND TREASURER’S REPORTS

On the motion of S. Hoh, seconded by C. Battaglia, the Board of Education acknowledged receipt of the certification from the Board Secretary that no line item account has encumbrances and expenditures, which in total exceed the line item appropriation in violation of N.J.A.C.:6A23-2.11(a), further that district board of education, after review of the Board Secretary’s and Treasurer’s monthly financial reports upon consultation with the appropriate district, certifies that no major account or fund has been over expended in violation of N.J.A.C.:6A23-2.11(b), and that sufficient funds are available to meet the district board of education’s financial obligations for the remainder of the fiscal year, therefore it is recommended that the Secretary’s and Treasurer’s Reports for the month ending February 29, 2008 in the amount of $1,047,304.40 be approved.

 

08-05-27-06   APPROVAL OF BUDGET TRANSFERS

On the motion of S. Hoh, seconded by C. Battaglia, the Board approved the list of Budget Transfers, as listed.

 

Roll Call Vote:

Resolutions

Caryn Battaglia

Paul Breda

Steven Hoh

Patricia Hernandez

Kenneth Knudson

Mary Jo Walilko

08-05-27-04 to 06

YES

YES

YES

YES

 

YES

 

 

 

 

 

 

CURRICULUM & STUDENT ACTIVITIES – K. Knudson, P. Breda

 

CURRICULUM & STUDENT ACTIVITIES COMMITTEE

  • Special Content Areas – Curriculum Audit & Proposal

            Mr. Bitondo reported on the need to move out on Curriculum work this summer to address the QSAC monitoring.  Most will be funded under TARA funding and the FY09 budget.

 

  • Discipline Code & Honor roll – Principal Hobaugh will share proposed changes at the June Meeting

 

CURRICULUM MOTIONS

 

08-05-27-07    ACCEPTANCE OF KINDERGARTEN TUITION PUPIL

On the motion of P. Breda, seconded by M. Walilko, the Board approved the acceptance of a Kindergarten Tuition Pupil, MK, at a tuition rate of $ 6,446.00 for 2008-2009 school year.

 

08-05-27-08    APPROVAL OF EXTENDED SCHOOL YEAR CONTRACTS

On the motion of P. Breda, seconded by M. Walilko, the Board approved the following Extended School Year Tuition Contracts for the 2008-2009 Summer Sessions, as listed.

 

RESOLVED, the Board of Education accept Out-of-District placements for Extended School Year (Summer of 2008):

Student

Placement

Date(s)

Tuition

4102586012

Duffy School LLD Program

6/24/08-8/5/08

$2,950

7571655385

Duffy School LLD Program

6/24/08-8/5/08

$1,040

6856508144

Duffy School LLD Program

6/24/08-8/5/08

$1,040

6170144787

Duffy School LLD Program

6/24/08-8/5/08

$1,040

7386795497

Duffy School LLD Program

6/24/08-8/5/08

$1,040

4108640816

PRIDE

6/24/08-8/5/08

$2950

6619824750

A-STARS

6/24/08-8/5/08

$6,800

3776433812

PRIDE

6/24/08-8/5/08

$2950

Not Available

Children’s Institute

7/3/08-7/31/08

$4,962.60

4920820660

Children’s Institute

7/3/08-7/31/08

$4,962.60

1441575128

Jefferson High School

7/7/08-8/1/08

$1,693

1365963628

Kentwood Academy

7/7/08 -8/15/08

TBD

9162278378

Regional Day School

7/1/08-8/8/08

$3,500

Not Available

Developmental Learning Center

6/26/08-8/7/08

$12,070

5795193283

Regional Day School

7/1/08-8/8/08

$10,834

3206091314

V. Sawtelle Learning Center

TBD

$5,718

1702085186

Celebrate The Children

7/9/08-8/5/08

$8,253

7742648547

The Craig School

7/7/08-7/31/08

$2,430

 

 

 

Roll Call Vote:

Resolutions

Caryn Battaglia

Paul Breda

Steven Hoh

Patricia Hernandez

Kenneth Knudson

Mary Jo Walilko

08-05-27-05 to 08

YES

YES

YES

YES

 

YES

 

OPERATIONS – M. Walilko

  • 5/15/08 Census – A handout is attached.
  • Rescheduling of June Board Meeting to Tuesday, 6-24 at 6:30 PM.
  • Board Self-Evaluation – Meeting with Joanne Borin on 6-24 to precede Business Meeting.
  • Filling Board Vacancy – no inquires received to date.
  • Board Members will sign off on Code of Ethics
  • Flashing signal project – The Town Council has received and accepted a bid of under $14,000 at 5-15 meeting.
  • Room Assignments – Tentative assignments have been made

 

OPERATIONS COMMITTEE

 

OPERATIONS MOTIONS

 

08-05-27-09    APPROVAL OF RENEWED DISTRICT POLICIES & REGULATIONS

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the Second Reading of the Renewed District Policies and Regulations of the Mine Hill Township Board of Education as developed under the professional services contract with Strauss-Esmay Associates, LLP.

 

08-05-27-10   APPROVAL OF RENEWAL OF INTERLOCAL SERVICE AGREEMENT

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the renewal of the Interlocal Services Agreement for Special Education Administrator, Child Study Team and Sub Caller Services.

 

08-05-27-11APPROVAL OF RENEWAL OF INTERLOCAL SERVICE AGREEMENT

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the renewal of the Interlocal Services Agreement for the   Business Administrator services and Educational Facilities Manager services, with Wharton Board of Education for the 2008-2009 school year, pending review and approval of the Wharton Board of Education.

 

08-05-27-11A  APPROVAL OF RENEWAL OF INTERLOCAL SERVICE AGREEMENT

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the renewal of the Interlocal Services Agreement for the  Superintendent services with Wharton Board of Education for the 2008-2009 school year, pending review and approval of the Wharton Board of Education

 

08-05-27-12  APPROVAL OF WHARTON LEASE FOR PRIDE PROGRAM

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the fee for space and related spaces at $3,183 per month for the Project Pride PSD program at Canfield Avenue School with the Wharton Board of Education for the 2008-2009 school year, pending approval of the Wharton board of Education.

 

08-05-27-13  APPROVAL OF WHARTON LEASE FOR A-STARS  PROGRAM

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the fee for  classroom space and related spaces at $3,183 per month for the Autistic Program at Canfield Avenue school with the Wharton Board of Education for the 2008-2009 school year, pending approval of the

Wharton  Board of Education.

 

08-05-27-14 ACCEPTANCE OF DONATION   Resolution was tabled for future meeting.

On the motion of _________, seconded by __________, the Board accepts the donation of $100.00 from Jamie and Susan Mabin to start a fund to purchase a get-well card and small gift for any student injured at Canfield Avenue School.  .

 

08-05-27-15   APPROVAL OF  QSAC TEAM MEMBERS

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the following as members of the Mine Hill School District QSAC Team: 

Steve Hoh                    Caryn Battaglia             Richard Bitondo                       Peter Weigly

Gregory Hobaugh         Alice Steinheimer                      Marie Miller                             Lansing Holman

Karen Condon             _____________

 

08-05-27-16   APPROVAL OF CONTRACTS

On the motion of M. Walilko, seconded by C. Battaglia, the Board approved the Contracts  for the 2008-2009 school year, as listed, and be it

 

FURTHER RESOLVED, the Board of Education authorizes the Board Secretary to act in its behalf and execute the terms of the contracts.

 

Type of Contract

 

Company/Person

Purpose

Cost

Other Quotes

Internet Service

Cablevison

Provide Internet Services

$3,948/year

NA

Professional Services

Educational Services Commission of

Morris County

Provide occupational therapy, physical therapy, & instructional services for Child Study Team

2008-2009 Fee Schedule

NA

Health & Environmental Safety Services

Educational Services Commission of

Morris County

Provide health and environmental safety services

$19.60/

employee

$1,195.00/

school

NA

Transportation

Educational Services Commission of

Morris County

Provide transportation services for out-of-district special education students and non-public students; process aid in lieu for non-public students

4% Administrative Fee

NA

Bid Services

Educational Services Commission of

Morris County

Provide bidding services  for 2008/2009 school year

$2,500

NA

User License

CDK Systems, Inc.

Pay user license fee for financial accounting software

$3,430/year

NA

Set-up & User License

CDK Systems, Inc.

Initial Year Cost for Personnel and for Requisition Systems

$16,000/year

NA

Payroll Services

Asbury Park ITC

Provide payroll services

$3,095/year

NA

User License

Strauss-Esmay Associates

Provide maintenance and updates of district policy manual, Elan

on-line policy resource

$2,395/year

Proprietary Service

Dental Benefits

Horizon Blue

Approval of 2008-2009 premiums for dental coverage for district employees

S = $36.65

HW = $73.29

F = $117.28

PC = 67.80

NA

Tech services

R2

Provide technical computer services for 2008/2009

$3,095/Year

NA

and be it

 

FURTHER RESOLVED, the Board of Education authorize the Board Secretary to act in its behalf and execute the terms of the contracts.

 

Resolutions

Caryn Battaglia

Paul Breda

Steven Hoh

Patricia Hernandez

Kenneth Knudson

Mary Jo Walilko

08-05-27-09 to 13, 15-16

YES

YES